Context

 The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization of 35 member states, with a mission to support sustainable democracy worldwide through policy-relevant knowledge, capacity development, advocacy, and the convening of dialogues. The Institute pursues this mission by developing, sharing and enabling the use of comparative knowledge to reform-makers, combining research, global knowledge tools, and technical assistance to support democratic reform and influence policies and politics at the national and global level.

The Project Finance Officer supports the effective financial management of project portfolios within a multi-donor, international environment. The role contributes to financial planning, budgeting, monitoring, reporting, and compliance in line with organizational policies and donor requirements.

The position acts as a key finance partner to programme teams, ensuring sound financial stewardship, transparency, and efficient resource utilization across projects.

Duties and Responsibilities

 Financial Planning and Budgeting

• Support preparation and review of project budgets, forecasts, and financial plans

• Provide guidance on budget development for proposals, including activity costing and resource planning

• Ensure compliance with internal financial policies and donor requirements

Financial Management and Monitoring

• Monitor budget execution and track expenditure against approved budgets

• Identify variances and recommend corrective actions

• Ensure accurate recording of transactions in ERP systems

• Support periodic budget reviews with project teams

Financial Reporting and Analysis

• Prepare timely and accurate financial reports for internal and external stakeholders

• Produce financial analyses, projections, and expenditure reports

• Translate financial data into actionable insights

Donor Compliance and Grant Management

• Ensure compliance with grant agreements, including reporting, invoicing, and disbursement

• Monitor adherence to donor regulations and reporting timelines

• Support audit processes and follow-up actions

• Align financial and programmatic reporting

Contract and Partner Financial Oversight

• Support financial management of contracts and partnership agreements

• Review financial clauses for compliance

• Monitor financial performance and reporting of implementing partners

Advisory and Capacity Building

• Provide financial guidance to project staff and stakeholders

• Support training on financial procedures and compliance

• Act as a focal point for financial queries

Audit, Compliance, and Internal Controls

• Maintain financial documentation and audit trails

• Support internal and external audits

• Contribute to strengthening internal controls

Resource Mobilization Support

• Provide financial inputs to proposals and concept notes

• Support costing and financial viability of new projects

General Profile

 · Analyzes performance and identifies issues and trends affecting project funding; recommends the use of appropriate programme tools and strategies;

· Develops financial proposals and technical tools to address identified programme needs in the specialized area of project funds accounting;

· Can work with minimal guidance and supervision;

· Adds value to team-based activities in his/her unit; collaborates with other departments of the regional office;

· Acts as a model or mentor for less experienced colleagues;

· Can be expected to travel globally to any geographical area involved in their projects;

· Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;

· Acts in accordance with International IDEA’ s core values; Respect, Integrity and Professionalism;

Integrates gender equality, diversity, and social inclusion (GEDSI) considerations into all tasks and activities, in alignment with the Institute’s Core Values and commitment to the GEDSI policy.

Education and Experience

 · University degree in financial management, business management or equivalent; Full or part professional qualifications in finance and accounting, for example ACCA, CPA, CIMA , CA or equivalent is considered an advantage;

· A minimum of five (5) years of professional experience in financial management, grant management, and project budgeting and reporting;

· Experience working in multi-donor environments considered an advantage;

· Knowledge of award and contract regulations and reporting requirements of EU and/or other major donors considered and advantage;

· Experience in working in an international context, e.g. in an intergovernmental organization, considered an advantage;

· Advanced Excel and financial modelling skills;

· Experience using ERP systems (particularly Unit4) considered and advantage;

· Fluency in written and oral English required. Knowledge of another language in an International IDEA priority region (Arabic, French, Spanish) would be an asset.

Terms of Contract:

• International Post

• Roster position for multiple duty stations

• Duration of contract dependent on the project. Typically at least one (1) year fixed-term appointment.

• Remuneration - EUR 4 728 NET per month + benefits

Applying for this position:

• Applications should be submitted no later than 23:59 (CEST) 27 June 2026.

• Please note that all applications must be made in English.

Selection Process:

• Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.

• Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.

• All candidates will be notified of the status of their application via email once the process has been finalized

Use of AI in Recruitment
International IDEA places strong emphasis on human input in recruitment. Candidates must disclose any use of AI tools. All application materials, written assessments, and interview responses (as applicable) must be entirely human-generated and reflect the candidate’s own knowledge, skills, and experience. The use of AI to generate content or misrepresent qualifications is not permitted. AI‑powered assistive technologies (such as screen readers or speech‑to‑text tools) may be used for accessibility purposes to ensure equal access to the recruitment process

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality